Solution Overview

The Full Event Lifecycle.
One Platform.

The only platform — locally or internationally — that manages every stage of an event from a single workspace. No switching tools. No spreadsheets. No per-event fees.

Command Centre

Everything at a Glance

Your EventOps dashboard gives you an immediate overview of your events, tasks, follow-ups, and vendor activity — all in one place from the moment you log in.

  • Upcoming events, confirmed bookings, and lead pipeline
  • Overdue tasks and follow-up alerts
  • Live vendor, client, and RSVP metrics
Try It Free →
EventOps Dashboard
Vendor Catalog

Discover Suppliers, Venues & Accommodation

Access over 2,000 professionally curated vendors — updated every month to reflect the current state of the market. Search by city, category, rating, and badge.

  • Suppliers, venues, and accommodation in one searchable catalog
  • Vendor profiles with contact details, ratings, and gallery
  • Badge system — Preferred, Top Rated, Featured, New
Vendor Catalog
Vendor Profiles

Full Profiles. Rich Detail.

Every vendor profile includes contact information, ratings, photo gallery, service categories, availability, and notes. Everything your team needs to make fast, informed decisions.

  • Contact details, website, and social links
  • EventOps and community ratings
  • Photo gallery and service descriptions
Vendor Profile
Event Management

Manage Every Event. End to End.

Each event has a dedicated workspace — suppliers, tasks, expenses, quotations, financials, and RSVP — all connected and accessible from a single view.

  • Full event details with client and venue linkage
  • Task management with due dates and overdue alerts
  • Tabs for suppliers, quotes, expenses, financials, and RSVP
Event Overview
Quote Generation

Professional Quotes in Minutes

Build client and vendor quotes with line items, per-line margin tracking, and payment terms — then generate a branded PDF with your logo and colours.

  • Separate client and vendor quote workflows per event
  • Per-line margin tracking to protect your profitability
  • One-click branded PDF generation
Quote Builder
Branded PDF Output

Client-Ready Quotes. Instantly.

Every quote generates a clean, professional PDF branded with your company logo, colours, and contact details. Your clients see a polished output — not a spreadsheet export.

  • Your logo, brand colour, and company details on every PDF
  • Download or print directly from the platform
  • Explorer plan: EventOps-branded. Paid plans: fully custom.
Quote PDF Preview
RSVP Management

Branded RSVP Microsites. No Per-Event Fees.

Build a branded guest-facing microsite for any event — with a custom URL, block-based content builder, and full invitation tracking. Included in Premium and Enterprise plans at no extra cost.

  • Block builder — Schedule, Venue Map, Countdown, FAQ, and more
  • Send tracked invitation emails — delivery, open, click, response
  • Collect RSVPs online or log responses manually
RSVP Builder
RSVP Dashboard

Full Visibility on Every Guest.

Track your invitation funnel in real time — from invitations sent to responses received. Monitor open rates, click rates, meal choices, and total attendance at a glance.

  • Invitation funnel: Sent → Opened → Clicked → Responded
  • Accepted, Declined, Maybe, and Awaiting breakdown
  • Meal choices and dietary requirements summary
RSVP Dashboard
Guest Management

Your Guest List. Fully Managed.

Import your guest list from Excel, manage individual guest details, track RSVP status, dietary requirements, and table assignments — all in one place per event.

  • Excel import with downloadable template
  • Per-guest RSVP status, dietary, and meal tracking
  • Filter by RSVP status and search by name
Guest Management
Financial Overview

Full Financial Visibility Across All Events.

Track budget, quoted amounts, payments received, outstanding balances, and profit margins — per event and across your entire portfolio.

  • Portfolio-level financial dashboard with date filtering
  • Per-event budget vs. actual spend tracking
  • Client quoted, paid, outstanding, and margin columns
Financial Overview
Client Outreach

Track Every Client Interaction.

Log client outreach activity, schedule follow-ups, and track the status of every business development interaction — so nothing falls through the cracks.

  • Log outreach records with type, status, and notes
  • Follow-up scheduling with overdue alerts on the dashboard
  • Separate client and vendor outreach tracking
Client Outreach
Who It's For

For Anyone Who Plans or Manages Events

Built for the events industry — not adapted from a generic project management tool.

🏢

Corporate Planners

Manage your full portfolio of events, vendors, and client quotes from one platform.

🎯

Event Agencies

Multi-tenant architecture — run multiple client accounts with isolated data and branding.

🏨

Venue Teams

Manage events at your venue with guest management, RSVP tracking, and vendor coordination.

💍

Once-Off Organisers

Our Once-Off Event package gives you full access for a single event — no ongoing subscription.

👤

Independent Coordinators

Professional tools at an accessible price — start on Explorer and grow as your business does.

🇿🇦

South African Market

Built for SA businesses, hosted locally, priced for the local market. PayFast payments, ZAR.

See It for Yourself

Start your free 7-day trial or arrange a walkthrough.

Start Free Trial → Request a Demo